Massive generation of digital data has caused an increased necessity to improve file management in corporate activities. File transfer is one of the aspects that required innovative solutions when it comes to corporate data sharing. The most common solutions in the form of FTP (File Transfer Protocol) and P2P (Peer to Peer) file sharing still function very well for most of the companies. However, these are highly limited when it comes to big data transfer and security.
File Transfer Protocol (FTP)
FTP is one of the oldest technologies for transferring files online. It represents a set of standard commands that enable file transfer between remote computers and it relates to the server where the files are stored at. The others can access these files via FTP client. A list of FTP servers is exhaustive and now most of the clients are improved so they would support all kinds of new mobile devices. With the increase in number of regularly used devices, the number of FTP clients grew and the businesses were offered advanced solutions.
Peer-to-Peer Sharing (P2P)
P2P software applications are intended to handle very large files that are transferred via the Internet. P2P performs similar functions like FTP but it allows transport of files that are stored anywhere. P2P file sharing software is especially convenient for large organizations or enterprise use as it allows free and easy file transport among computers that reside inside the same network. Companies generally find this computer network very practical for regular file sharing between employees, but there are still problems concerning security and big files.
Managed File Transfer (MFP)
Previously described networks are currently the most frequent file transfer solutions in the enterprise. However, it is getting more and more difficult to secure all the channels of file transfer inside and outside the organization. Both internal and external file transfers involve a high risk of information being intercepted by third parties and many managers look for better solutions for file transfer management.
Managed File Transfer (MFT) solutions are often considered more secure than regular FTP networks. This is because they apply encryption techniques to all the pieces of data being transmitted which makes it difficult to intercept the information in transit. Besides this, they also use encryption before storing data on servers which further enhances the security level of corporate data. Cloud-based software additionally improved managed file transfer services by allowing transfer of large files over greater distances. The fact that software is offered on demand has a positive affect deployment costs, budget flexibility and general performance.
When it comes to controlling risks related to corporate file transfer, the companies should first consider using secure protocols such as Secure FTP (SFTP), FTPS (FTP over SSL), AS2 or HTTPS. However, the crucial thing to reduce the risk of sensitive data being intercepted is to use encryption techniques. Regardless of the kind of service managers decide to deploy, encryption remains the most important thing. Also data access should be most strictly defined and only a limited number of persons should have access to particular data. Proper application of these methods should significantly benefit the corporate security when file transfer is in question.