Enhancing innovation, cloud computing brought by several data centres such as Microsoft, Google and Rackspace can improve business operations. These evolved data centres and the like offer greater availability, resiliency and scalability to users. While security has been a concern for the longest time, there are now solutions and answers to doubts and questions. Hence the number of users which start implementing cloud technologies and adopting online collaboration through the cloud has grown compared to the last decade. In this article, we will talk about ways how cloud-based collaboration enhances employee productivity.
1. Online Teleconferencing
While teleconferencing by phone is being used by a lot of companies for decades, online teleconferencing makes a positive difference as it can even promote interactivity among the participants in the conference. This evolved version of teleconferencing does not require heavy equipment at all but just a computer, Internet connection and an application of hosted site where callers can connect to a common call. Online teleconferencing improves workforce productivity as employees can research and retrieve documents using their computer and use the same screen to respond to other members of the online conference.
2. Online Video Conferencing
Aside from online teleconferencing, employees now may use video conferencing technologies to talk to a co-worker face-to-face online. It’s a huge step from just hearing the voice of the speaker to seeing the gestures and impressions as participants in the video conference can better understand points in the discussion when things go more visual. Instead of describing a complicated system architecture for instance only by words, a systems analyst may just show a drawing of the system design to project stakeholders such as project sponsor and business users through the video. This can then hasten decision-making and improve efficiency of approvals and quality of employees’ experience in terms of collaboration.
3. Accessibility to Workplace Tools
When employees can work remotely, they maximize the value of time required to commute to the workplace effectively. With the cloud, employees do not essentially have to physically go to their workstation and office address to access their tools and documents. Cloud-based collaboration features give them the capability to access whatever information and files they need from any location. The result is that they can finish tasks earlier and they can also reduce unscheduled absences.
4. Document Management System Through the Cloud
There can never be quite as frustrating as waiting for a memo or document to be signed especially when you’ve learned that the hard copy has been missing for days and the other party is not giving any update. With cloud computing, employees can correspond for responses like approvals and confirmations on documents with a few clicks of the mouse. Businesses can gain the benefit of cloud-based collaboration by means of a document management system hosted online. This system is able to allow employees to create documents, update details in the document, delete documents and perform actions such as view, print, share or forward, make notes, etc. in real-time. In projects, this can be extra helpful when there are too many members involved.
5. Utilization of Cloud Applications
Usage of cloud applications such as online office suites can help to promote brainstorming activities and enhance ideas of employees in the company. Examples are Dropbox, Evernote and Google Docs which are able to run from any platform with a suitable back-end framework. Cloud-based apps enforces data sharing and document review thereby improving personal and organizational productivity
Collaborations done through the cloud is notably in for the foreseeable future. This method of communication helps the enterprise become more interactive and empowers employees to become more productive at their work.
Vanessa Parks is a Freelance Systems Analyst and Cloud Storage Consultant. She has been an advocate of Desktop virtualisation and unified computing for improved work efficiency and performance. She also has a passion in dancing, cooking and playing golf.